employee departure checklist Employee Departure Checklist Fields marked with an * are required Date Employee's Full Name * Departure Date * Supervisor's Name * HTML Note the distinction between deleting and disabling user and log IDs and email accounts. Deleting IDs and accounts could result in the loss of data and other relevant information if there is to be an audit or forensic review of the departing employee's work. Disabling IDs and accounts will prevent access and help preserve relevant audit and forensic information. HTML Securing Computers and electronic data: Network user ID to be DELETED on: Network user ID to be DISABLED on: Remove network rights from network groups: HTML Personal files in employee's network folder Copied to network folder: Backup or archived to: To be deleted on: HTML Personal files in employee's laptop/desktop Copied network folder: Backup or archived to: To be deleted on: DISABLE Windows login account on person desktop/laptop Yes No DELETE Windows login account on person desktop/laptop Yes No Remote access: Delete Disable HTML Passwords: Ministry Platform Delete Disable Neither Planning Center Delete Disable Neither Basecamp Delete Disable Neither Website Administrator Delete Disable Neither Other (specify below) Delete Disable Neither Other HTML Obtain any special passwords unique to employee: Accounting software: Power-on password on computer: Passwords on protected files: Other: Change Codes On Motion Alarm Intrusion Alarm Neither HTML Email related items: DISABLE e-mail account on: DELETE e-mail account on: DISABLE remote e-mail access: Forward emails to: Forward emails starting: Forwarded emails ending: HTML Phone related items: Delete voicemail message on: Delete voicemail account: Change voicemail password on: Update voicemail directory: Update other directories: List Updates: Update staff and department lists Remove reference to employee brochures Remove references to employee from Web sites Remove Name and access codes for alarms Edit Distribution Groups Employment related notifications: Notify anks and terminate signing authority Notify other service providers where appropriate Completed by: Completed: If you are a human seeing this field, please leave it empty.